Receivership Case Management Software
Built for court-appointed receivers managing real property cases. Track every task, deadline, and document across your portfolio so nothing falls through the cracks.
What Is Receivify?
Receivify is receivership case management software built for court-appointed receivers managing real property in the United States. It replaces the spreadsheets, email threads, and generic project management tools that most receivers rely on for operational case tracking with a single platform that guides each case through the receivership lifecycle, from appointment through discharge. Receivers, project managers, and operations staff use Receivify to track tasks and deadlines, store and share case documents, coordinate stakeholders across multiple properties, and maintain the operational record required for the receiver's status reports to the court. AI-powered tools draft the operational narrative for those reports automatically, turning hours of report assembly into minutes of review.
Why Receivers Need Purpose-Built Software
Receivership operations are different from any other fiduciary or professional engagement. A receiver is simultaneously a property manager, a project manager, a fiduciary, and a court officer. Each appointment carries court-imposed deadlines, statutory reporting obligations, and a duty of care owed to the court and the estate.
Most receivership practices grew up running on the same tools they used for everything else: Excel, Outlook, shared drives, the occasional Asana board, and the receiver's own memory. On a small caseload, this works. A handful of active cases, each with one or two properties, can be tracked across spreadsheets and inboxes. Beyond that, the cracks open quickly. Spreadsheets don't remind anyone that a Health and Safety Code inspection is due next week. Email threads don't show whether insurance is current on every property in the portfolio. Shared drives don't generate the operational narrative for the receiver's status reports.
The cost of these gaps is not theoretical. A missed deadline in the receivership process is not just a project delay. It's a court-visible event that can affect the receiver's standing on the case, the appointing party's confidence in the receiver's competence, and the receiver's reputation among the lenders, attorneys, and code enforcement agencies who recommend receivers in the first place. Receivership is a referral-driven field. Operational misses don't just affect the current case. They affect future appointments.
Receivify is built around how receivership cases actually run, from appointment through discharge. It is not generic case management adapted to receivership. It is not accounting software with operational features bolted on. It is not a bankruptcy administration platform repackaged for receivers. Receivify is the first platform built from the ground up for receivership operations.
How Receivify Works
Built around the receivership case lifecycle, with phase-based timelines that keep cases on track.
Receivership cases follow recognizable phases, but the phases themselves vary by case type. A health and safety case typically runs through more phases, including rehabilitation and sale. A rents and profits case has fewer, focused on ongoing collection and eventual return. Receivify handles whichever structure a case requires. Each practice configures its own templates by case type, with the phases and timelines that match how receivership cases actually run. The platform tracks every active case against those timelines, so receivers see at a glance which cases are on track, which are running long, and which need attention before a court-visible problem develops.
Appointment and property takeover
The first thirty days of a receivership are the most operationally demanding, and the most consequential. A smooth takeover sets the rest of the case up for success; a messy one creates problems that compound over months. Each practice builds its takeover workflow once into a Receivify template, then applies that template to every new case. The first steps typically include filing the oath, posting the bond, opening a receivership bank account, securing the property, completing initial inventory, and transferring utilities and insurance. Templates are configurable by case type, so the firm's playbook runs the same way every time, instead of being reinvented on every appointment.
Court reporting and deadlines
Every receivership runs on multiple deadline streams. The reporting cadence, case-specific obligations, and any violations identified in the appointing order are captured at case setup, giving the team one shared view of what the order requires. Day-to-day operations generate additional dates: insurance renewals, property tax deadlines, contractor milestones. Receivify tracks all of them in one place and surfaces upcoming deadlines on the dashboard so nothing depends on memory.
Because the platform captures the activity record as the case progresses (tasks completed, contractors assigned, documents filed, communications logged), Receivify can draft the operational narrative for the receiver's status reports automatically. The receiver reviews and refines, instead of reconstructing the case from scratch out of email threads and billing entries.
Property and tenant management
Real-property receiverships often involve multiple properties and multiple tenants, and the team managing the case needs different views of that work. Receivify holds it all in one structured hierarchy, from the portfolio down to the individual unit, so receivers can see the full caseload at a glance while project managers can dive into the details of a specific property. The day-to-day work that runs alongside the case lifecycle, including rent collection, maintenance requests, ongoing lease management, and tenant communications, lives on the same property record in the same platform.
Rehabilitation and contractor coordination
Health and safety receiverships often require rehabilitation work: code violation cures, demolition, securing the property, coordinating cleanup, or completing partially-built construction. Receivify tracks every contractor assignment, every violation under remediation, every court approval the work requires, and every milestone toward completion. When the case requires additional operating capital, Receivify tracks the full receiver's certificate process: scoping the rehab budget, sourcing the lender, preparing the application, noticing senior lienholders, and obtaining court approval.
Sale, distribution, and discharge
The sale phase brings its own workflow: broker engagement, marketing, offer review, motion for court approval, and closing coordination. Closeout brings another: final distributions, the preparation of the final account and report, and the motions for discharge and bond exoneration. Receivify tracks every step, every document, and every date through to discharge.
How Receivify Compares
Today, receivers handle the operational side of cases in one of three ways. They outsource it to a services firm. They force-fit a generic project management tool. Or, like most practices, they run on Excel, email, and shared drives. Each approach forces a compromise. A services firm takes the operational work but also takes direct control of the case and a meaningful share of the case fees. A generic project management tool turns the receiver's team into part-time platform builders, configuring and maintaining views, dashboards, and structure by hand. Excel and email don't scale past a handful of cases, and things slip because the tools have no awareness of what receivership requires. The compromises differ across the alternatives, but the reason is the same: none of these tools was built for receivership work.
Accounting software designed for receivers exists as a separate category. It handles the financial side of the case: bank reconciliation, statement imports, financial reporting. Receivify handles everything else: the case lifecycle, deadlines, properties, tenants, contractors, and the operational record that goes into court reports. The two are complements, not alternatives. Practices that need both can run them side by side.
| Capability |  | Accounting software for receivership | Services firms (administration as a service) | Generic project management tools | Excel + email + shared drives |
|---|---|---|---|---|---|
| Operational fit and depth | |||||
| End-to-end case lifecycle management | Phase-based case templates | Financial only | As a service | Manual | Manual |
| Multi-property, multi-unit case management | As a service | Manual | Manual | ||
| Court report narrative drafted from case activity | AI-assisted | Financial only | As a service | ||
| Control and visibility for the receiver | |||||
| Receiver maintains full control of operations | |||||
| Real-time visibility across every active case | Financial only | Delivered on cadence only | Extensive manual setup | ||
| Financial accounting and reconciliation | Complements accounting tools | As a service | Manual | ||
| Getting started and cost | |||||
| Implementation timeline | Days | Days to weeks | Engagement-based | Weeks to months | Weeks to months |
| Pricing model | Per case (unlimited team members) | Custom (typically per user) | Engagement fees (typically substantial) | Per user | License costs per user |
For practices managing receivership cases at any significant scale, the alternatives all force a compromise the receiver can feel: control, time, money, or reliability. Receivify is the only platform built so the receiver doesn't have to make any of those tradeoffs. The receiver retains control and visibility. The team works faster, with more confidence. Nothing falls through the cracks.
Getting Started
Most receivers are fully operational on Receivify in 2 to 3 days, without the weeks-long or months-long implementation projects typical of enterprise software. A receiver starts by setting up case templates that capture the phases and key tasks for each case type the practice handles. From there, creating a new case from a template takes about 5 minutes for a standard case, and up to 15 for a complex one. The team starts using the platform immediately.
Receivify pricing is per active case. One price covers unlimited team members, unlimited document storage, and full platform access for the duration of the receivership. There are no per-user fees and no add-on fees for core features. Current pricing details are shared on a demo call.
Frequently Asked Questions
See Receivify in your practice
The receivers using Receivify today are running their cases with more visibility, less risk, and less time spent reconstructing what happened from email. A 30-minute demo is the fastest way to see whether the same is possible for your practice.